Job Summary
Under general direction and in compliance with standard operating procedures and policies, maintains documentation of all standards necessary to retain Commission on Accreditation for Law Enforcement Agencies (CALEA) accreditation for the Greenville Police Department (GPD). Assists GPD designated Accreditation Manager with all aspects of the accreditation process to ensure compliance with the entire process and stays abreast of all proposed changes or amendments to the standards while assessing the impact of changes on current policies and procedures of the agency. Processes updated policies and sends to applicable agency personnel for approval and signature. Archives historical policies and maintains databases of all current policies. Maintains agency personnel access to the document management system including adding and removing access and ensuring proper security level. Ensures applicable policies are posted for public access on the GPD website and are Americans with Disabilities Act (ADA) accessible. Assists with administrative duties related to policy research, staffing and workload assessments, and other assigned assessment related functions. Attends department/division meetings completing meeting minutes and assists with administrative work in documenting policy decisions and updates. Manages division inquiries from external or internal sources.

Essential Functions
Essential Functions
% of Time
* Coordinate Accreditation: Assist Accreditation Manager with all aspects of the accreditation process to ensure compliance. Maintain all standards necessary to retain GPD CALEA accreditation. Provide uniformity and day-to-day interaction with standards to ensure agency compliance with guidelines for each standard. Research and analyze various organizational operations for efficient and effective services per accreditation standards. Calculate mathematical and statistical data, review historical data, and document in reports. Assists in liaison activities with designated CALEA team for re-accreditation and to identify and update standards and changes to procedures. Manage the accountability requirements for accreditation and ensure any changes needed are known throughout the chain of command. Monitor all proposed changes or amendments to the standards while assessing the impact of changes on current policies and procedures of the agency. Update CALEA standards in the active assessment as required by mandatory updates. Attend assigned training as needed.
50%
* Coordinate Records Management: Create and maintain electronic and physical files of accreditation process and policy updates. Support division management in maintaining officially signed copies of agency policies for future reference and needs (Freedom of Information Act (FOIA), litigation, etc). Process updated policies for approval and applicable signatures and add to document management system. Archive original signed policies upon update and maintain digital versions of archived policies. Ensure applicable policies are posted for public access on the GPD website and are ADA accessible.
25%
* Provide Administrative Support: Provide general administrative support including word processing, data entry, maintaining files, processing/distributing mail, and document duplication. Assist with administrative research duties related to policy research, staffing and workload assessments, CALEA standards, and other assigned assessment related functions. Maintain agency personnel access to the document management system including adding and removing access and ensuring proper security level. Perform annual property and evidence audit. Attend department/division meetings and take meeting minutes and assist with administrative work around policy updates. Schedule and coordinate meetings, travel, and other division activities such as creating training materials, reference checks, etc.
20%
* Manage Division Inquiries: Respond to or route routine inquiries from external or internal sources. Maintain log of inquiries and their status. Compose and type correspondence involving routine and non-routine matters as appropriate; follow-up on response as necessary. Maintain reading file of all completed responses.
5%
Perform other duties as assigned.